What are temporary office spaces?

What is a temporary office?

Essentially, temporary office space is a rental for any period shorter than a standard office lease. Some temporary office spaces even allow you to rent desks or rooms by the hour or day. While these are useful options for teams needing a workspace on short notice, most temporary office spaces are rented on a monthly basis. There are many advantages to using temporary office spaces, even if you already have your own permanent workspace.

Is a temporary office space right for you?

Every day, more and more freelancers, entrepreneurs, startups, digital nomads, and businesses of all sizes (even corporations) are discovering the countless benefits of temporary office spaces. And these workspaces are far from an empty back room in a corner of a run-down building. The best temporary office spaces are turnkey solutions for all your office needs.

In this article, we dive deep into the world of temporary office spaces to help you decide if this is the right choice for your team and your business. At first glance, temporary office spaces may seem like something you'll never need. You've set up your office, and work is running smoothly. A temporary office can be the solution to one or more of the following workplace problems:

- Your company is between leases and has no place to work.
- Your company has outgrown its office and needs overflow space.
- You need to hire seasonal or project-based staff and have no place to employ them.
- Your permanent premises are under construction or being renovated.
- You're a solo entrepreneur just starting out.
- You're a digital nomad who needs to maintain a virtual office while on the go.
- You're running a startup and your team no longer fits around your dining table.
- You've traveled from another state or country and need a place to start your business.
- You need a conference room for a meeting with important clients or investors.

The list goes on and on. So, are temporary office spaces right for your business? Ultimately, you have to determine that for yourself, but what is certain is that a temporary office is the right solution in many situations.

What are the benefits of temporary offices?

Low overhead costs:

The best temporary office spaces offer everything your team needs to tackle even the largest and most complex projects. From comfortable furniture to lightning-fast Wi-Fi to daily cleaning and maintenance - everything is taken care of. And all of this for less than you would pay if you maintained your own office.

Infrastructure:

Infrastructure is crucial to the success of your business. Yes, technology plays a big role, but other factors - such as storage, supplies, repairs, and heating and cooling - also contribute significantly to how well your team works. Some temporary office spaces only rent you a room. We provide you with all the infrastructure you need so you can focus less on your team's workspace and more on the quality of their work.

Professional image:

Working in a poorly lit, windowless room with found furniture and shelves made of wooden boards and cinder blocks may be good for your profits, but it's detrimental to your image. You don't need to spend your valuable time and money decorating your workspace. Beautiful decor and luxurious furniture are available around the clock, so you don't have to be nervous when hosting a big client or an angel investor.

Flexibility:

Flexibility is essential for growing and maintaining a successful business these days. Temporary office spaces offer this flexibility. You can expand and reduce the space you use almost in the blink of an eye. You can start with space for five people in January, expand to space for 10 people in February, and shrink to space for seven people in March. And all of this without having to deal with furniture, decoration, or negative impacts on productivity.

Comfort:

The comfort of your office space may not seem like a crucial factor, but it's essential for keeping your team focused, engaged, and productive while working. The same comfort also helps to impress your customers or clients who might visit you during working hours.

Networking:

Networking is essential regardless of the size of your business. You need to maintain and expand your professional connections for your business to thrive. When you operate your business, a team, or even just yourself in a temporary office in a coworking environment, it's possible to network with other professionals while working. This can have a significant impact on improving, developing, and refining your product or service.

Exposure to new ideas:

Exposure to new ideas is one of the biggest benefits of temporary office spaces, but also one of the most overlooked. When your team works alongside people from other fields and businesses, they have access to new sources of knowledge and creativity. This knowledge and creativity make it easier for your team to absorb inspirations and new ideas from the people around them and adapt these ideas to your specific business. You don't achieve this by relying on your industry-specific network or isolating your team in a closed office space.

Socialization:

Whether you're a team of one or 100 employees, working at home or in your own office can quickly become lonely and uninspiring. When loneliness is high and inspiration is low, productivity drops dramatically. The simplest solution to this dilemma is to house your team in a temporary office space where coworking is emphasized. You and your team can occupy private offices in a larger space, while the coworking environment - and the benefits of socialization - are just a few steps away.

Motivation:

You know your team needs motivation. And you know you have to work on keeping their motivation high. But maybe you have no idea how to do that. To make matters worse, motivation can change for better or worse from day to day and even from hour to hour. A temporary office space provides a positive atmosphere that you can't always get in a traditional, fixed work environment. This positive atmosphere - combined with the aforementioned socialization and exposure to new ideas - can energize your team, motivate them to succeed, and breathe new life into the way they work.

Inspiring design:

You might not think that design is a crucial factor in your team's daily activities, but it can actually help your team stay productive while working. When they're not thinking about how much they hate the distracting colors on the wall or how much they'd prefer a height-adjustable desk, your team can devote more energy and focus to completing tasks quickly and with as much creativity and inspiration as possible. We also incorporate other design elements - such as a variety of seating and desk options, natural light, plants, vibrant colors, and much more - to ensure your team has the inspiration they need to get the job done right the first time.

Easier hiring:

Finding the right employee can be a difficult and time-consuming task. However, the temporary office space in a coworking environment is an easily accessible talent pool that can halve the difficulty and time investment. Through the aforementioned networking and making connections, you can get a sense of a person's skills and gain insight into how and where they might fit into your team. Think of it as an extended interview without the formality and time away from work - you chat during your free time and often in a more relaxed atmosphere. That's a good recipe for really getting to know a potential employee and figuring out how they can benefit your company.

Work opportunities:

The same advantage that applies to hiring also applies to being recruited. Temporary office spaces in a coworking environment offer you many opportunities to "advertise" for your company and show how it can benefit the businesses around you. Consider the networking and social contacts you and your team cultivate in the kitchen and other common areas as an opportunity to make your company more attractive to others. Such engagement leads to more work and more opportunities for your company. You can't get this kind of attention without the benefits of a coworking environment, and you certainly can't get this attention if your team is isolated in a dedicated workspace every day.

Quick and easy setup:

There are few things more stressful than moving from one office to another. One of the biggest drawbacks of an office change is the time it takes for your team to settle in and work at full productivity again. But when you move your business from the old location to a temporary office, the move is easier than ever because you don't have to worry about the overwhelming details - we've taken care of all that for you. All you and your team have to do is check in for work in the morning and start working right away. Additionally, we draw on our extensive knowledge of office and interior design to create a work environment that benefits your business. Don't let an office move put pressure on your team. Switch to a temporary office and ensure your workflow is 100% functional.

Community:

There are few things as beneficial as working with a community of like-minded people to energize your team. The coworking environment fosters a very real sense of community - a feeling that you're all in it together - which can have a profound impact on how you and your team work.

Amenities:

Temporary office spaces are more than just places to work. They also offer amenities that make it easier to keep your team going all day long. Services such as streamlined billing and online booking, access to multiple locations, unlimited black and white printing, and other industry-leading amenities give you and your team the freedom to work when and how you see fit.

Can temporary office spaces become long-term office spaces?

Indeed, temporary office spaces can become long-term office spaces. In fact, many companies find that temporary office spaces are not just a short-term stopgap for unexpected workplace needs. Many large and small businesses choose to use their temporary office spaces long-term instead of committing to an expensive lease that may no longer meet their needs in a few weeks or months. They do this because of the low overhead costs, professional design, built-in infrastructure, and countless other benefits that temporary office spaces have to offer.